Senior Payroll Officer - Newcastle

Req #1584

Newcastle NSW, Australia

Job description

Posted Thursday 16 April 2026 at 7:00 am

Whitehaven Coalis the dominant player in Australia’s only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.

Our STRIVE Values connect us and define how we behave. Whitehaven Coal award, recognise and celebrate individuals and teams going above and beyond the requirements of their role to deliver excellent outcomes while demonstrating our values of Safety**, Teamwork, Respect, Integrity, V**alue and Excellence.

About The RoleDue to continued growth in our Business our Newcastle office has an opening for a Senior Payroll Officer to join our lively and close-knit Team. We’re looking for a detail-driven and knowledgeable Senior Payroll Officer to join our team and play a key role in ensuring accurate, compliant, and efficient payroll operations.

This is a great opportunity for someone who thrives in a fast-paced environment and enjoys combining technical expertise with strong stakeholder communication.

What You’ll Do

Reporting into the Payroll Manager, you will be responsible for the end-to-end processing of payroll while ensuring compliance with all relevant legislation and company policies.

You’ll be a trusted point of contact for employees and leaders, providing clear guidance on payroll matters and contributing to continuous improvement initiatives.

Responsibilities will include:

• Process and distribute payroll, ensuring the regular payment of full entitlements to all employees in an accurate and timely manner
• Accurate calculation and processing of: Payroll tax, Workers’ compensation and Superannuation payments
• Process and set up new employees in the system
• Ensure compliance with current payroll legislation, awards, and enterprise agreements
• Maintain payroll records and reporting with a high level of accuracy
• Respond to payroll queries with professionalism and clarity

What You’ll Bring

In addition to working in a high-volume processing environment, you have:

• Relevant experience as a Senior Payroll Officer within a large organisation
• Experience with enterprise agreements
• Strong knowledge of payroll legislation, compliance, and best practices
• Experience calculating payroll tax, workers compensation, and superannuation
• Good time management and organisational skills
• Strong communication and interpersonal skills
• Experienced in the use of Pulse software, Dayforce software and SAP (desirable)
• Certificate III or IV in Financial Services - Accounts Clerical (desirable)

Why Whitehaven Coal?

• Career development, mentorship and coaching
• Newly renovated office with water views
• ASX Listed Industry leader
• Attractive remuneration package
• Annual tax free share grants

To be considered for this exciting opportunity, apply now and we will be in touch with you!

Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture and experience.

Whitehaven Coal is working with the RSL Employment Program to support veterans and partners of current or former Defence members in finding meaningful and sustainable employment. If you would like assistance with your application, you can reach out to the program via the following link: https://www.rslqld.org/find-help/employment

To be considered for this position you must have the right to work in Australia.