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Senior Administration Officer

locations : St Lucia Campus : University Mine - Indooroopilly

time type : Full time

posted on : Posted Today

job requisition id : R-63089

About This Opportunity

We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the coordination of internal and external events and improve related business processes.

In this role you will provide senior administrative support to ensure efficient institute operations. Other key responsibilities include coordinating events, managing documents, advising on rules and entitlements, handling financial and procurement processes, liaising with stakeholders, and providing administrative expertise. To be successful in this role you require highly effective interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.

Key responsibilities will include:

• Coordinate delivery of Sustainable Minerals Institute (SMI) events and engagement activities, including planning and logistics.
• Provide high-level administrative and office support to staff and students.
• Contribute to and implement business process improvements, including for events.
• Act as the first point of contact for enquiries, interpreting policies and procedures.
• Manage calendars, meetings, stakeholder relationships, and committee support.
• Oversee financial administration, travel coordination and accounts payable processes.

This is a full-time, fixed-term position for up to 2 years at HEW Level 6.

About You

• A degree with subsequent relevant experience; or extensive experience in relevant administration and/or secretarial administrative experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated high-level organisational skills, including event management, planning, information management, problem-solving and time management.
• Excellent interpersonal skills including the ability to communicate effectively with staff at all levels as well as students and external stakeholders, including those from diverse cultural backgrounds.
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
• Experience working as a team member in a busy environment.
• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.
• Skills in project coordination.
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Melissa Glendenning | Director, Institute Operations at [email protected].

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job requisition ID in the subject line.

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Monday 13 April at 11.00pm AEST (R-63089).

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